Law firms and corporate legal departments alike are increasingly recognising the importance of integrating advanced legal technology into their operations. Among the array of technological tools available, Document Management Systems (DMS) such as iManage stand out as indispensable assets. To fully harness the potential of such tools firms must provide adequate, up-to-date, and accessible training. Without proper education on the benefits, integration into daily workflows, and effective usage by lawyers, investments in new software will be wasted due to low adoption, and process improvements will not be realised.
Boosted efficiency and productivity: Legal technology can automate and streamline many routine tasks, freeing up valuable time for legal professionals to focus on more complex and strategic work. Training ensures that users are adept at utilising these tools, maximising their productivity and reducing time spent on mundane tasks.
Enhanced Accuracy and Reduced Errors: Handling extensive volumes of legal documents and data requires precision. Legal technology training educates users on best practices for document management and data handling, minimising the risk of errors and ensuring that all information is accurate and up-to-date. For example….
Stronger Compliance and Security: Compliance with legal and regulatory standards is non-negotiable. Effective training on legal technology platforms, such as iManage, helps ensure that all data is handled securely and in compliance with industry regulations, protecting sensitive information and maintaining client trust.
Improved Client Service: In today’s competitive legal market, clients expect their legal advisors to be technologically proficient. Training on legal technology tools enhances the ability to deliver faster, more accurate, and more transparent services, thereby improving client satisfaction and strengthening client relationships. Using iManage correctly minimises time spent searching for documents that were attached to emails or stored locally. Instead, they’ll be stored centrally and accessible to those who need them.
Company training programs yield 218% higher income per employee than those without formalised training (Forbes)
Document Management Systems (DMS) are central to modern legal operations, providing a centralised platform for storing, organising, and managing documents. iManage is widely adopted by law professionals for its robust features. Here’s how DMS training, specifically iManage training, can revolutionise operations in law firms and corporate legal departments:
Centralised access to documents: iManage training ensures that all team members, whether working in the office or remotely, know how to easily access, retrieve, and collaborate on documents.
Effective version control: Training on iManage's version control features helps users manage document revisions effectively. This ensures that everyone is working with the most current version of a document, reducing confusion and enhancing document integrity.
Facilitated collaboration: iManage training enables legal teams to work together more effectively, sharing documents and information securely. This collaborative environment extends to clients, who can be granted controlled access to relevant documents, enhancing transparency and collaboration.
Advanced search capabilities: iManage training empowers users to leverage the platform’s advanced search functionalities, enabling them to quickly locate documents, emails, and other information. This capability is invaluable in managing large volumes of data, enhancing efficiency, and reducing search time.
Seamless integration and automation: iManage integrates seamlessly with other legal technology tools and applications. Training on these integrations allows users to automate routine tasks and workflows, further enhancing operational efficiency and reducing the risk of manual errors.
Robust security features: iManage provides comprehensive security features to protect sensitive legal data. Training ensures that all users understand how to implement and utilise these security measures effectively, safeguarding confidential information and ensuring compliance with legal standards.
Driving user adoption: One of the common challenges in implementing new technology is ensuring user adoption. Comprehensive iManage training demonstrates the tangible benefits of the platform, helping users overcome resistance to change and fostering a culture of technology adoption and innovation.
59% of employees say training improves their overall job performance
(SurveyMonkey)
It’s undisputable that training employees yields benefits for the both the business and employee, so the question is not “should i?”, but “how do i?”.
It’s crucial to seek out ongoing courses rather than one-off sessions. While a single session or can generate initial interest and improve awareness, it’s unlikely to have a lasting impact. To effectively integrate software such as iManage regular sessions with hands-on guidance, progress check-ups, and updates are essential. These sessions will sustain engagement, cement technology skills, and empower lawyers to independently enhance their tech proficiency.
Legal secretaries, paralegals, and support staff should also be included in this training to understand the purpose and functionality and how technology can support their roles. This inclusion is particularly important since lawyers may need to delegate tasks using these platforms.
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FAQs
Legal tech helps lawyers by automating routine tasks, allowing them to focus on complex legal work and enhancing overall productivity. Additionally, it improves accuracy and efficiency in managing large volumes of documents and data, ensuring compliance and better client service.
DMS training is the process of teaching legal professionals how to effectively use Document Management Systems to organise, manage, and retrieve documents efficiently. It ensures that users can leverage the system’s features for improved workflow, collaboration, and compliance.